Acadlore Publication Services: We offer superior services to our authors, reviewers, editors, librarians, publishers, societies, and conference organizers.
Editorial and Publishing Workflow
At Acadlore, we are fully committed to editorial independence, academic rigor, and transparent publishing practices. Our editorial workflow is designed to ensure efficiency, quality, and fairness at every stage—from submission to publication.
We strongly uphold the principles of equity, diversity, and inclusion in all aspects of our publishing process. Discrimination against any author, reviewer, or editor based on personal characteristics such as nationality, race, religion, or gender identity is strictly prohibited. We value the diverse voices of our contributors and actively welcome submissions from individuals of all backgrounds.
Acadlore also maintains a strict policy against abusive behavior or communication. We reserve the right to withdraw manuscripts or take other actions in response to any misconduct. The integrity of our editorial process is jointly safeguarded by the Editor-in-Chief (EiC), Associate Editors (AE), Editorial Board Members (EBM), and Managing Editors (ME).
To support indexing eligibility and long-term discoverability, all published content follows structured metadata and production standards. Copyright for all published work remains with the authors.
Below, you will find a detailed overview of our editorial and post-acceptance workflows, including a summary flowchart and step-by-step explanations.
Peer Review and Post-Acceptance Flowchart
Step-by-Step Explanation
🔹1. Manuscript Submission
Authors submit their manuscripts through Acadlore’s online submission system. During submission, authors must:
- Upload the full manuscript, figures, tables, and supplementary materials;
- Provide complete metadata (Title, Abstract, Keywords, Author Names and Affiliations, ORCID IDs);
- Agree to the publication ethics and authorship declaration policies.
Each submission receives a unique manuscript ID, and all future correspondence and status tracking occur through the system. Authors are encouraged to follow the journal’s submission guidelines to ensure a smooth review process.
🔹2. Technical Pre-check
The Handling Editor (HE) conducts an initial screening to determine whether the manuscript meets the journal’s technical and formal standards. This includes:
- Plagiarism check: The manuscript is scanned using similarity detection tools (e.g., iThenticate) to ensure originality and prevent text reuse or self-plagiarism;
- AI-generated content assessment: AI content detection software is used to identify sections potentially generated by large language models or auto-translation tools, ensuring human authorship;
- Formatting check: The HE ensures that the manuscript follows the basic structural and formatting guidelines—covering title formatting, abstract clarity, reference style, figure/table placement, and section consistency;
- Language readability check: The manuscript must be written in clear, coherent English without signs of machine translation or unedited technical jargon.
📌 Manuscripts that fail any of these criteria are desk rejected and returned to authors without external review.
🔹3. Academic Screening
The academic screening stage is overseen by an EBM or the ME and focuses on evaluating the manuscript’s scholarly merit and suitability. The key considerations include:
- Scope alignment: The manuscript must clearly fall within the aims and scope of the journal;
- Research design: The study must demonstrate a sound methodology, including clear research questions, appropriate data collection/analysis, and logical argumentation;
- Originality and contribution: The manuscript should offer new insights, theoretical advancement, or practical implications relevant to its field.
📌 Manuscripts failing this evaluation are rejected. Those that meet the criteria move forward to peer review.
🔹4. Peer Review
Acadlore follows a double-blind peer review process. The HE is responsible for:
- Reviewer selection: At least two independent reviewers are invited for each manuscript. Reviewers may be EBM or recognized external experts in the field;
- Reviewer criteria: Reviewers are selected based on subject expertise, publication track record, and institutional independence from the authors;
- Review reports: Each reviewer submits a detailed, constructive report with comments on originality, methodology, findings, references, and language;
- Review duration: Reviewers are given 2–3 weeks to complete their evaluations, and automated reminders are sent at regular intervals.
Review Outcomes:
- Minor revisions: If all reviewers suggest minor revisions, the revised manuscript will be re-evaluated by the HE for formatting and completeness—no re-review required;
- Major revisions: If any reviewer recommends major changes, the revised manuscript must be sent back to the same reviewers for re-evaluation;
- Multiple rounds: If disagreements or complex issues remain unresolved, the manuscript may undergo multiple rounds of review (R2, R3, etc.) until consensus is achieved.
🔹5. Editorial Recommendation and Final Decision
After receiving all reviewer reports:
- The HE or ME drafts a recommendation memo based on reviewer feedback and manuscript revisions;
- The final decision is issued by an EBM, AE, or the EiC, depending on the complexity and sensitivity of the manuscript:
🟢 Routine submissions: EBM or AE can issue decisions;
🔴 High-profile or disputed submissions: final approval is made by the EiC.
The decision (acceptance, revision, or rejection) is communicated to the authors along with reviewer comments and, where applicable, editorial guidance.
🔹6. Invoicing / Article Processing Charge (APC)
Upon acceptance, the system automatically generates an invoice for the APC. The editorial and production process begins only after payment is confirmed.
Acadlore's APC covers:
- Editorial and technical support;
- Copyediting and formatting;
- DOI registration;
- Long-term archiving and open access distribution.
🔹7. Copyediting / Technical Editing
This stage is handled by Acadlore’s professional production team and includes:
- Reference formatting (APA, IEEE, etc.);
- Table and figure standardization (caption placement, resolution, file naming);
- Heading hierarchy checks (section/subsection formatting);
- Metadata verification (ORCID, affiliations, email consistency);
- Initial grammar smoothing for minor language issues.
The goal is to ensure the manuscript is polished, consistent, and ready for typesetting.
🔹8. Language Polishing (If Required)
If the manuscript contains significant grammatical issues, awkward phrasing, or lacks fluency, it will be flagged for language editing:
- Authors may choose Acadlore’s professional language editing service or revise the language independently;
- All changes must be non-substantive and should not alter the academic content;
- The revised version will be reviewed by the editorial team before proceeding.
🔹9. Author Proof Review
A PDF or Word proof of the formatted manuscript is sent to the corresponding author for review.
Authors should:
- Verify author names, order, and affiliations;
- Check spelling, equations, figure labeling, and references;
- Submit minor corrections via track changes or comments.
📌 Major academic changes (e.g., data, conclusions, new sections) are not allowed at this stage.
🔹10. Final Proofreading
The editorial team performs a final quality check based on the author’s corrections. This includes:
- Ensuring all corrections have been accurately applied;
- Checking metadata completeness and consistency (title, authors, abstract, keywords);
- Verifying hyperlinks, figure placement, citation alignment, and supplementary materials.
This step ensures the final version is clean and ready for publication.
🔹11. Typesetting, Metadata Registration and Online Publication
The final publication stage includes:
- Generation of PDF, HTML, and XML files for cross-platform distribution;
- DOI registration and metadata submission via CrossRef in structured formats;
- Online publication on the journal’s official website;
- Metadata distribution to abstracting and indexing services.
Once published, the article becomes immediately accessible under open access terms, and authors retain full copyright.
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